Goals and Objectives:

• To review and reconcile grant funds received and reserves, and make the appropriate general ledger and reporting adjustments.
• To streamline processing of payments to subrecipients.
• To ensure compliance with all requirements of the US Department of Housing and Urban Development and other grant sources.
• To aggressively seek new grants, to provide needed services and improve the quality of life in Camden.

• In conjunction with the Division of Planning, establish an annual Consolidated Plan, identifying the City's needs and establishing priorities.
• Set grants development and management policies and procedures
• Search for funding sources and gather information
• Match funding opportunities with City priorities
• Disseminate information on grant opportunities throughout the City
• Monitor legislation and appropriations that impact grant programs
• Act as a liaison with funding agencies
• Coordinate proposal development
• Provide technical assistance in proposal writing
• Review proposals to ensure technical merit and budgetary accuracy, as well as compliance with City policies and grantor regulations
• Coordinate details of proposal submissions with other offices/units of the municipal government
• Submit proposals to funding sources
• Discuss award amounts, project and budget revisions with grantor agencies
• Receive official notification of awards and review terms and conditions
• Coordinate administrative details of funded projects, including billing, budgets and agreements with subrecipients
• Monitor project budgets to ensure that all projects expend funds in accordance with grantors policies and regulations
• Monitor the completion and submission of progress and financial reports on funded projects
• Receive, review and evaluate all progress and financial reports
• Maintain records on funded projects
• Close out completed projects
• Provide in-service training to City staff in grants development and management
• Provide technical assistance on grant application review
• Review and approve subcontracting/subrecipient agreements
• Maintain centralized grant files in office
• Receive, review and recommend submissions of request for continuations, extensions and revisions
• Responsible for budget revisions (prepare revision guidelines for project director according to funding source guidelines; develop budget revisions with project director, as a liaison to funding source; give copy to finance department for review; send approved revision to funding source with copies to project director and Finance Department)
• Review grant budget expenditures (review Finance Department's expenditure reports monitoring expenditures and excess cash; communicate with project director regarding budget concerns; follow up and provide support to ensure full and proper budget expenditures)
• Obtain lists of personnel charged to various grants, reviewing for appropriateness in relation to proposed project purpose and activities; contact project director for revisions; submit lists to Finance Department
• Responsible for grant close-outs (notify administrators, personnel office, finance department and project director of expected expiration dates)
• Perform grant monitoring (review project audit reports and monitoring site-visit reports; meet with project director regarding results)
• Intergovernmental Agreements (review and coordinate approval of agreements with legal counsel and submit to Finance Department)
• Prepare annual grant reports (prepare annual report of all external funds obtained and submit to Finance Department for verification)